E-2850 © EEB BUSINESS AND PERSONNEL
TRANSPORTATION SERVICES
(District Travel Policy)
E-2850 © EEB Administrative Requirements
Administrators shall be responsible for making certain that the use of school vehicles is not abused inside or outside the District, and it is the responsibility of such administrative personnel to assure that all travel has final approval from the District administration office.
Use of School Vehicles
No school vehicle shall be used for personal business, unless the personal business is incidental to a school-related trip. On a space-available basis, an employee's family may be included on an out-of-town trip if approval is granted by the Superintendent. Only Board members or District employees may drive the vehicle. A school vehicle shall not be taken to an employee's home at night unless the employee has permission from the Superintendent.
Use of Private Vehicle
If travel in state is necessary to the discharge of a board member's official duties, a private vehicle may be used at the mileage rate set by the District, and reimbursement for mileage will be given from the board members home as their post of duty.
Use of private vehicles by employees for school purposes may be approved by the Superintendent only if a school vehicle is unavailable.
Mileage outside the District will be given for school business only. An employee or officer using a private vehicle for a school trip or on school business shall not claim mileage for any purely personal use of the vehicle during said trip.
Accident Report
Any accident (no matter how minor) in a school vehicle or in any private vehicle while on school business is to be reported in writing immediately to the District transportation office, or to an administrator if the accident occurs after school hours. The business office shall immediately report the accident to the District's insurance company.
Adopted: November 12, 2013
LEGAL REF.: 10-8-1 to 10-8-8 NMSA (1978)
6.20.2.19 NMAC
CROSS REF.: DKC - Expense Authorization/Reimbursement