File:  GDCB - Support Staff Personal Leave

Support staff shall earn one (1) day of personal leave per three (3) months of service (prorated) based on full-time equivalency (FTE).  Support staff who work less than twelve (12) months per year shall earn one (1) day of personal leave per three (3) months of service and may not accumulate more than three (3) days per fiscal year.

Personal leave can be used only to conduct personal business which cannot be taken care of outside of regular working hours.  Supervisors may question a support staff member regarding the request and/or use of personal leave to verify that it meets this requirement.

Personal leave may not be taken to extend a school break or during the first or last ten (10) student contact days.  Personal leave may be used before the students' first contact day of the school year or after the students' last contact day of the school year. With approval of the superintendent or designee and the District ability to procure substitute coverage (if necessary), personal leave may be used during the first or last ten (10) days of student contact or to extend a school break if sufficient evidence is provided of a significant event including, but not limited to, graduation, religious holiday, wedding or funeral.  Under special or hardship situations (not including extensions of a school break for a vacation or recreational activity), the support staff may apply to the superintendent or designee for approved leave with or without pay during the first or last ten (10) student contact days or on days adjacent to school breaks.

Requests for personal leave shall be made to the building principal or department supervisor one (1) week in advance.  A principal or supervisor may waive this requirement.  All leaves shall have prior approval of the support staff immediate supervisor.  Approval of the supervisor is required in order to authorize the support staff employee to be out of the building or department.  This approval process is monitored at the building or department level and does not supersede the application of District policy.  In instances where this does not occur, the leave may be processed as leave without pay pending extenuating circumstances are provided by the immediate supervisor and approved by the superintendent or designee.

Leave shall be reported to the absence management and/or time keeping system (AMS/TKS) prior to the start of the leave.

Absences should be reported based on actual time out of the building or department.

Documentation of an absence (when required as part of policy) reported to the AMS/TKS must be received in the superintendent or designee office within thirty (30) days of the absence in order for it to be processed as something other than leave without pay.

Each support staff member should have been provided a personal identification number (PIN) in order to use the AMS/TKS.  The PIN is provided in order to serve as the support staff member's authorization/approval of the information reported and/or processed through the AMS/TKS.

Each year, support staff may have their unused personal leave days bought back by the District at the end of the school year at the minimum of the salary schedule.  These payouts must be elected on or before June 1st for payment on the July 15th paycheck.  Personal leave not used (or bought back) by June 30th of each year will automatically be converted to sick leave.

Adopted: February 12, 1987
Revised: November 10, 1987
Revised: August 22, 1995
Revised: April 4, 2001
Revised: January 8, 2003
Revised: October 22, 2008
Revised: June 23, 2009
Revised: August 28, 2012
Revised: October 22, 2013
Revised: January 31, 2023

LEGAL REFS.:  C.R.S. 13-71-119

C.R.S. 13-71-126

C.R.S. 13-71-129

C.R.S. 13-71-132 through 13-71-134

CROSS REF.:  GBCA - Employee - District Sick Leave Bank

GBGK - Staff Legal Leave

GBGF - Federally-Mandated Family and Medical Leave

GBGI - Staff Military Leave

GDCA, Support Staff Sick Leave

GDD, Staff Vacations and Holidays for 12-Month Employees