File: KF-R-1 - Community Use of School Facilities File: KF-R-1 - Community Use of School FacilitiesPriorities
It is the intent of these regulations to provide for use of school facilities for as many community uses as are consistent with the primary function of the public school, the education of children and youth within the district. Priorities for use are:
1. School and school-sponsored activities
2. School-affiliated organizations and recognized educational groups
3. Non-profit community groups
4. Other non-commercial groups which charge admission, collect contributions or charge other fees
5. Commercial or profit-making enterprises
Classifications
Group 1: School clubs, school programs, graduation and continuation programs, athletic events, school in-service activities, staff meetings, other similar groups scheduled by the building principal for activities related to the operation of the building or of the school district
Group 2: Regularly-scheduled meetings of parent/teacher/student groups, regularly-scheduled meetings of youth groups, meetings of district or building advisory committees, educational fraternities or sororities, Arkansas Valley Board of Cooperative Educational Services meetings, Colorado Association of School Board meetings, regularly-scheduled meetings of employee associations, regularly-scheduled meetings of parent groups related to the school program, other similar groups which may apply and qualify
Group 3: Parent-teacher fund-raising activities, public interest meetings, political party meetings
Group 4: Special meetings of community youth groups, special meetings of adult groups, community-sponsored recreational groups, church-sponsored activities, other similar groups which may apply and qualify
Group 5: Any commercial program or group
Fee Schedule
Group 1: No charge
Group 2: No charge for regularly-scheduled meetings
Group 3: Minimum charge of $7.50 to help defray cost of utilities. Additional charges will be made for employee time in excess of the regular work day or work week according to the adopted salary schedule and for any special services or equipment provided
Group 4: The following hourly charge will apply:
School Lunchroom | $5.00 |
Senior high school auditorium | $7.50 |
Football stadium | $20.00 |
Kitchen stove, serving line, services of one food service employee | $8.00 |
Use of stove, serving line, dishes, dishwasher, services of two food service employees serving up to 200 people | $16.00 |
Use of stove, serving line, dishes, dishwasher, services of three food services employees serving 200 people or more. | $24.00 |
Preparation of less than a full meal, use of kitchen equipment. | Charges according to use |
Banquets including kitchen, lunchroom and custodial time | $4.00 per plate |
Elementary and junior high playing fields | No charge |
Gymnasiums | See KF-R-2 |
Wrestling room | $7.50 per event per day |
Sugar City Track | $15.00 per day |
Unless otherwise noted, these charges will be in addition to the current rate for custodial services which will be charged according to the adopted salary schedule. |
|
Group 5: Charges will be double the rate for Group 4 plus charges for custodial time according to the adopted salary schedule.
Bus use fees: Use of any school district owned bus or other vehicle shall be at the rate of $1.00 per miles plus the salary of the driver, if district employed, and charged for the fuel used at district cost. All drivers of school owned buses must have proper license including CDL license with bus endorsement.
Scheduling Use of Facilities
The building principal will schedule use for these activities specifically related to the education program of the building. All other use of facilities will be scheduled through the superintendent who will make certain the requested use of the facility will not conflict with the program of the building
Conditions of Use
1. Use of school facilities must be sponsored by a local group or organization.
2. All groups and organizations other than these directly connected with the school district must submit a request form for use of the facility.
3. The signer of the application will be considered the legal agent of the group or organization and, as such, will be responsible for compliance with all conditions for use of facilities.
4. The applicant agrees to indemnify Crowley County School District Re 1-J for any damages occurring to the building or adjacent grounds during the period such property is rented to applicant.
5. The applicant will indemnify the district for failure of operation of facilities and equipment.
6. The applicant agrees to hold the district harmless from liability for any injury or accident arising out of and in the course of rental. The applicant also will hold the district harmless for any damage or loss of the property of any person attending the sponsored rental activity.
7. An applicant will be provided with a copy of the accompanying policy and these regulations.
8. Application for use of facilities must be made not less than four days prior to the requested use. Cancellation must be made by the applicant not less than two days prior to the requested use.
9. Payment for damages occurring to facilities during the rental use will be the responsibility of the applicant.
10. Rental fees will be payable in advance for dates specified on the application.
11. The approved application will serve as the applicant's identification to the district personnel in charge of the facility being used. Without the approved application, district personnel will deny use of the facility.
General Regulation
1. School facilities may be used by school and/or community groups except:
a. The week before Christmas vacation (except by student groups)
b. Vacation periods during the school year
c. When schools have been closed due to an emergency
d. When facilities are undergoing decoration, remodeling, major maintenance or repair
2. Persons using the building must confine themselves to the areas and corridors assigned for their use and approved time.
3. Facilities will not be scheduled for community groups after 10 p.m. or when designated as unavailable by school officials for reasons not stated above. Areas must be completely vacated by the approved time.
4. When a school is being used, a district employee must be present at all times.
5. Keys to district facilities will not be issued or loaned to any person other than authorized district personnel. The weight room will be the exception to this regulation. There will be a $5 per key per year charge for all keys issued to the weight room. A waiver must be signed before a key will be issued.
6. Use of possession of alcohol and/or illicit drugs by any person or group is prohibited. The user will be required to enforce this regulation at his own expense.
7. Gambling in any form is prohibited.
8. Payment for damages to facilities occurring during the rental use will be the responsibility of the applicant.
9. Facility use will not be approved if energy use adversely affects the availability of energy for normal school use.
10. Failure to comply with the accompanying policy and/or these regulation may result in cancellation of the use permit and any further use of any district facility.
11. In the event of a cancellation of scheduled use of a facility by the district, other facilities or dates may be suggested. If another facility or date cannot be agreed upon, the event or performance will be cancelled without further recourse.
12. Use of sound, projection or mechanical equipment must be under the supervision of staff members or individuals having prior approval of school officials.
13. All properties including artificial plants, decorations and furnishings must be of flame resistant or fireproof material.
14. Permission to use a school facility will not be transferrable.
LEGAL REFS.: C.R.S. 24-10-101 et seq. (Colorado Governmental Immunity Act)
Approved prior to 1991
Revised June 18, 1991
Revised to conform with practice: date of manual adoption, January 14, 1992
Revised May 19, 1992
Revised May 2, 2017
Reviewed August 21, 2023