File:  KF - Community Use of School Facilities

Community groups shall be permitted and encouraged to use school facilities for worthwhile purposes when such uses will not interfere with the school program.  All arrangements shall be subject to the following provisions:

No school building or facility shall be used for any purpose prohibited by law or by District policy or by District mandate.

Community requests for use of Summit School District property (including facilities and fields) shall be approved on a space-available basis and shall not conflict with the requirements of the District's educational and administrative programs.

The District reserves the right to refuse approval or to cancel any and all reservations when the Facilities Manager deems that such action is in the best interest of the District.

All Summit School District Facilities are subject to sudden and prolonged closure for maintenance or cleaning during the summer months (Early June until late August).  Facilities reservations are subject to cancellation at any time for maintenance.

Permission for District property use does not constitute District endorsement of any organization, the beliefs of the organization or group, the expression of any opinion regarding the nomination, retention, election, or defeat of any candidate, or the expression of any opinion as to passage or defeat of any election issue.

The District may also require a deposit for the protection of the property and to guarantee the payment of rental charges or expenses.

Specific regulations for scheduling outside uses of school facilities shall be drawn up by the Facilities Manager and approved by the Board.  Fees for the use of school facilities shall be determined by the Facilities Department based upon the rental charges and personnel fees approved by the Board.

All rentals of school facilities shall be approved by the Facilities Department on the basis of this policy and its accompanying regulations.  Any special requests or exception to policy and/or regulations must be approved by the Facilities Manager.

Any individual, group or organization using school property as provided under this policy shall hold the Board of Education, individual Board members and all district officers, agents and employees free and harmless from any loss, damage, liability, cost or expense that may arise during or be in any way caused by such use or occupancy.  When using school facilities, organizations may be required to furnish a certificate of insurance naming Summit School District RE-1 as an additional insured, prior to building, site or equipment use.

Adopted August 22, 1995

Revised April 1, 1997

Revised August 27, 2003

Revised November 9, 2005

Revision Approved November 12, 2008

LEGAL REF.:  C.R.S. 22-32-110 (1)(f)

20 U.S.C. 7905 (Boy Scouts of America Equal Access Act contained in No Child Left Behind Act of 2001)

CROSS REF.:  EDC, Authorized Use of School-Owned Materials or Equipment

JJA-2, Student Organizations  — Open Forum