File:  KF-E-3 - Synthetic Turf Access, Maintenance and Rental

The Board of Education recognizes the importance of community access, rental and maintenance of the synthetic turf field at Summit High School and its responsibility in overseeing its care.  Accordingly, these policies are hereby adopted to serve as an addendum to the District's overall facilities use policies, to address specific considerations regarding the synthetic turf field at Summit High School only.

Community Access and Rental:

The synthetic turf field at Summit High School and outdoor running track are recognized as community-wide resources that will be made available for community use at reasonable times when they are not needed for School District programs and activities. Community groups shall be permitted and encouraged to use the synthetic turf field and outdoor running track for worthwhile purposes at reasonable times when such uses will not interfere with the school program (weather and field conditions permitting).  These times will include, but are not limited to the following:

  Sundays throughout the school year;

  Weekdays and Saturday after school district programs have been completed for the day, e.g. between 7:00-10:00 pm on non-game days throughout the school year; and

  Summer use when it does not conflict with District use or other reserved programs.

For organized play, scheduling of the fields will be done through the Summit School District's facility reservation system and consistent with District policies, or through some other community based reservation system that the District may employ in the future for organized play.

The Local Government Partners and Designated Preferred Users will have the opportunity to make reservations for the synthetic turf field for a three-week period of time each year prior to the general opening of the scheduling system for these fields to others.  This will typically be the first three weeks in November for the following calendar year.

In addition to the School District the following entities are hereby considered Local Government Partners or Designated Preferred Users that are allowed to reserve the synthetic turf field at Summit High School on a preferred basis as contemplated above:

  Summit County Government

  Town of Breckenridge

  Town of Frisco

  High Country Soccer Association

  Summit Lacrosse

  Summit Youth Baseball and Softball

  Summit Snow Tigers Football

  Summit Tigers American Legion Baseball

  Other entities approved by the District

The District and Local Government Partners mutually agree to meet at least annually to discuss the application and administration of these policies, including but not limited to, scheduling process, access, fees, condition of field and use.  Amendments to this policy may be proposed based on considerations addressed at such meetings, in order to ensure that the proper maintenance and public use of the field is preserved.

For individual use of the track, reservations will not be needed, when it is available and that individual use will not conflict with District or other reserved programs.

Access to the field will be through an unlocked gate at the front entrance to the facility.  All parking and equipment drop off is to occur in the parking lot to the east of the facility.  No unauthorized vehicles are allowed on the synthetic turf playing surface, track or sidewalk approaches. No dogs are allowed inside the fenced area.  No permanent painting will be applied to the synthetic turf.  All temporary markings will only be applied with prior written consent from the District Facilities Department.

The School District may develop a reasonable fee structure for use of the Summit High School turf field which is reflective of the high quality of the playing surface and which will help finance the maintenance and eventual replacement of the playing surface, in consultation with the Local Government Partners.  The fees for scheduling the Summit High School turf field will be included in the School District facility rental fee schedule.  For the initial year of use of this field, the rental fee shall be set at $100 per hour for the field for all organized use of the field.

Maintenance of the Field:

The District will maintain the synthetic turf field at Summit High School to the industry standards for synthetic turf fields. This includes, but is not limited to the following:

  Regular brooming and sweeping to maintain the integrity of the turf fibers and remove the debris that can accumulate from natural wear, play, spectator litter and air pollution.  This will be performed as recommended by the synthetic turf manufacturer/installer on an as needed basis;

  Snow removal using a rubber blade or attaching a cut PVC pipe to the snowplow blade plowed at a minimum of 1" off the surface at all times.  Snow removal will occur after regular plowing of District parking lots and roadways is complete;

  Inspection of glued seams and game lines will occur monthly initially and then quarterly.

The District Facilities staff or authorized contractor will be trained on the proper maintenance program and responsible for the implementation of this program.

Adopted:  September 22, 2009

CROSS REF.:  KF, Community Use of School Facilities