File: JLC - Student Health Services and Records

NOTE: While Colorado school districts are not required by law to adopt a policy on this subject, some content in this sample reflects legal requirements school districts must follow. This sample contains the content/language that CASB believes best meets the intent of the law. However, the district should consult with its own legal counsel to determine appropriate language that meets local circumstances and needs.

The purpose of the school health program shall be to supplement the efforts and guidance of parents/guardians to raise student awareness of the benefits of regular health care.

The objectives of the school health program are:

1. To promote good health habits among students.

2. To stimulate a sanitary, safe and healthful environment in school.

3. To assist in the identification and referral to appropriate health care providers for medical, psychological and physical needs.

Health records

Health records shall be maintained by the nursing staff and kept in a separate and secure health file in the school health office.

Access to the health files shall be limited to only those school personnel who have a specific and legitimate educational interest in the information for use in furthering a student´s academic achievement or maintaining a safe and orderly teaching environment.

The nursing staff shall maintain a log showing who has been given access, when access occurred and to which specific records.

Annual screening programs

The sight and hearing of all students in kindergarten, first, second, third, fifth, seventh and ninth grades or students in comparable age groups referred for testing shall be tested during the school year by the school nurse, teacher, principal or other qualified person authorized by the school district, as required by law. These screenings shall not be required of any student whose parent/guardian objects on religious or personal grounds.

The parent/guardian shall be informed when a deficiency is found.

Dental health

The school district shall participate in programs to encourage good dental health including instruction, dental examination clinics when available and referral to agencies which can provide aid for those in need.

Communicable diseases

Students showing symptoms of a communicable disease, an infectious condition, or illness or disability of a serious nature shall be referred to the school nurse. The school nurse shall report the presence of a communicable disease, if action is necessary to protect the health of other students and staff.

(Adoption date)

LEGAL REFS.: 20 U.S.C. 7906 (prohibition against the use of Title I funds to operate a program of contraception distribution in the schools)

C.R.S. 13-22-102, 103 (minors may consent to medical treatment)

C.R.S. 22-1-116 (vision and hearing tests)

C.R.S. 25-4-402 (parental consent not required to treat minor for sexually transmitted infection)

C.R.S. 25-4-901 et seq. (school entry immunization)

C.R.S. 25-6-102 (dissemination of contraceptive information)

6 CCR 1010-6,, Rule 6.13 (requirements for health services in schools)

CROSS REFS.: GBEB, Staff Conduct (And Responsibilities)

JF, Admission and Denial of Admission

JLCB, Immunization of Students

JLCC, Communicable/Infectious Diseases

JLCD, Administering Medications to Students

JLCEA*, Students with Special Health Needs

JLDAC, Screening/Testing of Students (and Treatment of Mental Disorders)

NOTE: Each school district must contract with a registered nurse to provide oversight for student health care, including training and supervision of unlicensed school staff to administer medication to students and carry out medical orders for students with special health care needs. 6 CCR 1010-6,, Rule 6.13(A).

[Revised January 2018]