Students shall not be charged an instructional fee as a condition of enrollment in school or as a condition of attendance in any class that is considered part of the academic portion of the district's educational program except tuition when allowed by law. However, the district may require students to pay textbook fees, fees for expendable materials and other miscellaneous fees as more fully set forth in this policy.
All student fees and charges shall be adopted by the Board. The fee shall remain in place until modified or removed by Board resolution. All student fees adopted by the Board shall be used for the purposes set forth in the motion and shall not be spent for any other purpose.
When publicizing any information concerning any fee authorized to be collected by this policy, the school shall specify whether the fee is voluntary or mandatory and the specific activity from which the student will be excluded if the fee is not paid.
Among the fees that the Board may authorize are the following:
Textbook and library resources
Textbooks shall be provided on a loan basis. Students may be asked to pay a nonrefundable rental fee reasonably related to the actual cost of some or all of the textbooks provided for the student. The rental fee and corresponding depreciation schedule shall be adopted by the Board prior to the textbook's introduction into the classroom. No rental fee will be assessed for textbooks and workbooks used in the classroom for reference.
It is expected that students shall return textbooks and library resources to the school in good condition except for ordinary wear. Students shall be assessed fines for lost, damaged or defaced books (including those checked out from the library), materials or equipment. The fines will be for the amount of the loss. In computing a fine, 20 percent of the original cost of a book will be deducted for each year it has been used.
If the school district has made a reasonable effort to obtain payment for lost or damaged textbooks to no avail, the district may then withhold the diploma, transcript or grades of any student who fails to return or replace such textbooks and library resources at the end of the semester or school year. If a student is graduating, the district may deny the privilege of participation in the graduation ceremony if the student has failed to return or replace a textbook by the date of the ceremony. Alternative payment methods, such as installment plans or school service, shall apply to students who are unable to pay.
A student shall not be refused use of textbooks based on failure to pay the required fees.
Fees for expendable supplies and materials
Teachers shall determine a basic course for each class, which can be completed with materials furnished by the school. However, students may be charged a fee for expendable supplies and materials used in the course. Fees for expendable supplies and materials shall relate directly to the actual cost of providing these materials to the student. Students shall be required to pay for materials that go into shop, crafts or art projects that are above the basic requirements for the course and are to be retained by the student.
Grant program tuition and fees
To remain in compliance with Colorado Department of Education requirements the District's Chief Financial Officer shall implement and maintain the following fee policy for grant related fee income.
The program income raised through these fees will be deposited into separate program and fee specific general ledger accounts. Income raised through these fees will be expended within the same grant year as the money was earned. The District will use program income to cover grant expenditures before requesting Federal, State or Local reimbursements. Related expenditures of funds will be in accordance with grant program allowable cost principles and will also be tracked in separate program specific accounts within the District's general ledger.
The District will implement the following procedures to ensure that the tuition and fees policy applies to all students equally and fees do not impose a barrier to participation in District programs.
The District requires a tuition fee for all students/adults enrolling in fee supported programs; however, the District does not discriminate against financial hardships and will honor payment arrangements, non-payment situations and third party billing. The District will ensure equitable application of the fee policy by posting the program fee schedule in an appropriate location within the District as well as by providing all interested students with a copy of these schedules. Students will not be turned away for services due to inability to cover class cost. Students who are experiencing financial hardship can speak with the program coordinator for assistance with tuition fee waivers. Tuition fee waivers are submitted to and approved by the program coordinator to waive the cost of classes for those students that request it. This document will be noted on the students account in the student manager systems and filed in their student file for future reference.
The tuition rate and/or fee (s) charged to students:
Development of fee schedules and maintenance of rates.
Adult Learning Center
Students enrolled in adult education classes with the Adult Learning Center are subject to a registration fee per semester. Fall and spring semester classes with the Adult Learning Center are 14 weeks and 9 weeks in the summer.
STARS renamed program: Adams 14 Before and After School Licensed Child Care Program
All elementary schools participate in the Adams 14 Before and After School Licensed Child Care before and after school licensed daycare program. The program will charge a rate for morning only of $ $30, afternoon only of $50 and before and after of $ $75per week. A charge of $15per day will apply for drop in care.
Credit Recovery Fee; Students participating in a credit recovery course (on-line or in person) will be asked to pay a $25 registration fee for the course. Fees collected will be deposited into a credit recovery account at each secondary school to fund the credit recovery course program.
Students may be asked to pay miscellaneous fees and expenses on a voluntary basis as a condition of attending, participating in, or obtaining materials/clothing equipment used in a school-sponsored activity or program not within the academic portion of the educational program.
Rental fees for the use of items such as choral robes, band uniforms and school-owned instruments shall be approved by the Board upon the recommendation of the superintendent.
Students participating in activities that are not required by the teacher or used in the determination of a grade may be required to pay charges covering the cost of the activity. Such charges may include but are not limited to admission fees, food costs and transportation costs on activity trips. However, it is incumbent upon the teacher and principal to make every effort to be sure no student is denied the right to participate in trips or other enrichment activities because of lack of funds.
The district may impose and collect a fee for the payment of excess transportation costs in accordance with state law. Only those students who use the district's transportation services shall be required to pay any transportation fee. Initial ZPass Card fees will be issued at no cost but any additional cards, including lost, stolen or damaged will be charged a fee for replacement.
Waiver of fees
All fees fines and charges for textbooks and expendable supplies and materials required for classes within the academic portion of the educational program and any transportation fee shall be waived for indigent students. For purposes of determining if a student is able to pay, an indigent student is defined as any child who is eligible for a free or reduced price lunch under the federal poverty income guidelines.
All fees for textbooks, expendable supplies and materials, and miscellaneous fees shall be waived for students in out-of-home placements, as that term is defined by C.R.S. 22-32-138 (1)(e).
The district shall prepare and make available upon request a complete list of student fees, describing how the amount of each fee was derived and the purpose of each fee.
Parents shall be informed on the fee schedule or otherwise regarding how to apply for a waiver of fees, whether fees are voluntary or mandatory and the specific activity from which the student will be excluded if the fee is not paid. Students qualifying for a fee waiver will receive it without unnecessary embarrassment or public exposure of their need.
LEGAL REFS.: C.R.S. 22-32-109 (1)(u) (free textbooks to indigent students w/o loss/damage deposit)
C.R.S. 22-32-110 (1)(o) (textbooks for free or reasonable rental fee)
C.R.S. 22-32-110 (1)(jj) (sanctions for failing to return textbooks and library resources)
C.R.S. 22-32-113 (5) (transportation of pupils and imposition of fee for excess transportation costs)
C.R.S. 22-32-117 (fees)
C.R.S. 22-32-118 (summer school fees)
C.R.S. 22-32-138 (7) (waiver of fees for students in out-of-home placements)
C.R.S. 22-45-104 (disposition of moneys collected from fines and fees)
CROSS REFS.: EEA, Student Transportation
EFC, Free and Reduced Price Food Services
JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placements)
JJ, Student Activities
JJJ, Extracurricular Activity Eligibility
Revised: 06/26/01, 8/10/10, 8/14/12, 1/27/15, 8/22/17