File:  JH-R

GUIDELINES FOR STUDENT ABSENCES AND EXCUSES

Responsibilities

Attendance Officer Designation:  District   Principal, Lester Arnold High School

Administrative:

1.  To ensure that attendance policy and procedures are followed.

2.  To determine if absences are excused or unexcused based upon policy definitions.

3.   To provide parents with information about the district's attendance referral procedure as well as information about their child's attendance record when required.

4.   To notify parents of student absences according to regulations.

Parent:

1.  To recognize and communicate that any absence, regardless of cause, has a possible detrimental influence on student achievement.

2.  To contact the school via the appropriate administrative office regarding absences and, in the case of extended home confinement, to request make-up assignments.

3.   To monitor the make-up work of the student who has missed class.

Counselor:

1.  To make documented efforts to counsel with students (and parents when appropriate) who have been referred by teachers and administrators as excessively absent.

2.  To refer to the district attendance counselor students who continue to non-attend after counseling has been attempted.

Teacher:

1.  To take attendance daily and maintain accurate attendance records according to district policy and school regulations.

2.  To notify administrators and/or counselors of attendance concerns.

3.  To provide students/parents with information about make-up work for excused or prearranged absences.

4.   To notify students that regular attendance is expected and will be a component of the grading system.

Student:

1.  To attend school for all days of the established school calendar.

2.  To appear in class on time.

3.  To contact teachers immediately upon return from absences to arrange to complete all make-up work assigned and to establish when this make-up work is due.

4.   To complete work as assigned by the teacher when a prearranged absence is requested.

5.   To follow the established school procedure when enrolling in or withdrawing from a class.

6.   To attend and participate in parent/teacher conferences regarding attendance.

Academic Sanctions

Regular attendance is an educational requirement of all classes in the schools.  Being tardy and/or having unexcused absences may subject the student to appropriate penalties.  This may include disciplinary measures, the imposition of academic sanctions, and the initiation of court proceedings to enforce the requirements of the Colorado School Attendance Law.  In general, the following rules and procedures apply with regard to the relationship between academic credit and student's absences:

1.  Missed Work

Students are responsible for all class work missed due to absence.

2.   Make-up Work

The teacher shall provide opportunities for make-up work and testing, allowing one day to complete work, for each of the excused absence.  Students who are suspended may request assignments, course work, and tests for the period of suspension and have their work graded when completed.  Credit for make-up work, which is completed satisfactorily, will be determined in accordance with the administrative regulations relative to academic grades.

3.  Credit/Excused Absences

Credit for class work missed due to excused absences shall be allowed when satisfactorily completed within the required time frame.

4.  Academic Sanctions   Elementary Schools

At the elementary school level, unexcused absences in excess of 4 days in a month or 10 days in a school year by a student shall subject the student to referral to the district attendance officer.  The district will utilize other agencies as well as the courts in order to maintain daily attendance when student and parental or guardian responsibility has not been met.

5.  Academic Sanctions   Middle Schools

At the middle school level, unexcused absences in excess of 4 days in a month or 10 days in a school year by a student shall subject the student to referral to the district attendance officer.  The district will utilize other agencies, as well as the courts in order to maintain daily attendance when student and parental/guardian responsibility has not been met.

6.  Academic Sanctions   High School

At the high school level, unexcused absences in excess of 4 days in a month or 10 days in a school year by a student shall subject the student to referral to the district attendance officer.  The district will utilize other agencies, as well as the courts in order to maintain daily attendance when student and parental/guardian responsibility has not been met.

Notification

Elementary and Middle Schools:

Teachers shall report attendance to the school's attendance office daily pursuant to guidelines, which shall be established by the school principal.  At the end of each school year, teachers' attendance records shall be filed as part of the school's administrative records.  These records shall be the official attendance records and shall be available to students and their parents.

High School:

The principal or his designee shall develop guidelines for excusing and processing absences (with a copy to the district attendance officer) and the principal or his designee shall have discretionary powers to accept or reject parental reasons for absence.  The school shall inform parents of student attendance as follows:

1.  At the end of each quarter via the student's report card.

2.   By mail after a student has had 4 unexcused absences in a month or 10 unexcused absences in any school year.

3.   Following parental request for a report of the student's attendance record.

Special Programs

The Board regulation regarding student absences and excuses shall apply to all educational programs in the school district.  However, the Board realizes that strict adherence to all of the regulations and procedures set forth herein may not be in the best interest of some students.  The Board notes that any absence of a handicapped student, which is directly attributable to a handicapping condition, may not be considered as an unexcused absence.

Revised: 2/11/97

ACSD 14, Colorado